Document routing according to business processes of the organization;

Combining the organization's information resources;

Maintaining and using regulatory reference information;

Users' work with documents according to their access rights;

The system "Electronic document management and order management " (EDMS). to automate the organization's office management processes (enterprises) related to the registration, registration and control of the execution of documents, ensuring systematic storage, accounting, protection of electronic documents, combining up-to-date documentation, regulatory and reference information into a single information resource , with the possibility of prompt access to them.

EDMS used for processing financial, regulatory, technical, project documents, and office documents.

Automatic numbering of documents with the possibility of editing;

Defining logical relationships between documents;

Document execution control;

Support document versions;

Search for documents by attributes and content;

Different risk groups can be considered in the System:

Protection of documents from unauthorized access;

Use of electronic signature and encryption.

An EDMS covers the entire life cycle of any document, from creation to archiving.

Incoming mail correspondence;

Outgoing correspondence;

Invoices;

Orders;

Development documents QMS;

Performance monitoring;

Service notes;

Agreement of contracts;

Contract registration;

etc.

Increased efficiency working with documents;

Completeness of information required for decision -making;

Minimizing the risk of document loss;

Minimizing the risks associated with using incorrect versions of documents;

Save money working hours and material resources.

Delegation of authority;

Electronic archive (SEA)

Process automation managing archives of documents on paper and electronic media;

Providing users with quick access to necessary cases and documents;

Providing the ability to generate search and statistical reports;

Reducing the number of requests to the original through the use of electronic images of documents;

The system "Electronic archive" (SEA) is intended for: for entering, storing, processing, and searching electronic images of an organization's documents (businesses). The sea is a repository of electronic documents organized in a hierarchy of directories according to the following criteria: the list of cases approved by the organization.

Storage of accounting information about documents;

Support document versions;

Destruction, deletion of documents, transfer to other archives;

Archive search and selection documents in accordance with access rights the user;

Preparation paper documents -embroidery volumes per individual pages, mark different page groups ( document types) , etc.;

Scanning – getting electronic images of pages (digitization) using scanners;

Partitioning – splitting the flow of electronic page images into separate electronic documents (by check marks);

Verification – confirmation of correctness scanning and splitting;

Multiple entry of documents (paper and electronic).

Salvo entry is an automated digitization process of a paper document and placing the resulting electronic image of the paper document or any electronic document in the sea.

Salvo entry consists of the following stages:

Attribution – manual or automatic filling in of document attributes (registration number , registration date, summary , etc.), which are then searched for;

Speech recognition – extracting a document from an electronic image text (if necessary);

Placement in the archive – placement of documents in an Electronic archive according to to-do list.

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